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Annual Inventory

On an annual basis, the university is required to take a complete inventory of its equipment. The Business Office will have a schedule available to be able to check out an RFID scanner and a list of your inventory items. Custodians are then responsible for locating each piece of equipment using the scanner, filing police reports for missing items, and returning the scanners to the Business Office.

Tagging Equipment

Under Internal Governing Policy No. 163, custodians are responsible for safeguarding equipment and maintaining proper accountability over equipment. Tags and the Banner Fixed Asset system are available to assist custodians with this responsibility.

When payment is made for the item, the Business Office will send you a tag in campus mail.

Blue tags are provided for items costing between $100.01 and $2,499.99 that are not considered high-theft items. Custodians should affix this blue tag to the item. Banner does not maintain a permanent record of these items. However, custodians are responsible for tracking, maintaining, and safeguarding this equipment.

Numbered white RFID tags are provided for items costing $2,500.00 or more. Items costing less than $2,500.00 may receive a numbered white RFID tag if they are considered to be high-theft items listed under Internal Governing Policy No. 163. Custodians should affix these tags to the piece of equipment and write the tag number with a marking device in an inconspicuous place on the equipment. Banner tracks these items. Custodians may view information about a tag using form FFIMAST.

If tags become separated from the item, please request a new tag from Jacob Reeks in the Business Office at 217-581-7742.