ࡱ>  bjbjO O .-a-a@@40$'))))))$bMMb ''#x0LMM@ `: Supervisor Checklist for New EIU Employees Before the Employee Arrives TaskApplicable?CompletedSet up work area with necessary supplies and equipmentYES / NOSelect current staff member(s) to be responsible for new employees orientation to the department (who will do what?)YES / NOReview employees work experience, education and training records, and limitations (if applicable)YES / NOObtain a copy of the union contract from the Employee & Labor Relations website or contact Employee and Labor Relations 581-2610  HYPERLINK "http://castle.eiu.edu/labor/" http://castle.eiu.edu/labor/ YES / NOComplete Telecom Phone access for restricted long distance (if applicable)YES / NOInitiate signature cards for Departmental Accounts 581-6446 (Business Office)YES / NOSend e-mail announcement to appropriate work groups about the new employees hiring and arrival.YES / NORequest for Access forms for Banner ( HYPERLINK "http://www.eiu.edu/banner/" http://www.eiu.edu/banner/ ), EIU Domain ( HYPERLINK "http://its.eiu.edu/forms/domain.php" http://its.eiu.edu/forms/domain.php ) , group email/web, etc.YES / NOBeginning On the First Day Set aside sufficient time for induction period without interruptionsYES / NODescribe the orientation plan for the next few days/week Discuss and order business cards and name tags.YES / NOAllow employee to become familiar with office space (coat, materials, etc)YES / NODiscuss Panther Card (Room 3040 in the Student Services Building), Parking Permit ( HYPERLINK "http://www.eiu.edu/police/Purchase_Parking_Permit.php" http://www.eiu.edu/police/Purchase_Parking_Permit.php ), email, keys ( HYPERLINK "http://www.eiu.edu/fpm/support.php" http://www.eiu.edu/fpm/support.php ) YES / NODirect the employee to the Benefits Office (Old Main, room 2031) Explain the 10-day deadline for insurance selection.YES / NOEXPLAIN THE WORK OF THE ORGANIZATIONYES / NO Provide an organizational chart for department, college, VPYES / NO Explain your position in the unit as related to the employeesYES / NO Explain the employees position in the unit as related to the rest of the employees within the unitYES / NOIntroduce co-workers, explaining each persons roleYES / NOTake a tour of the department and facilities layout (break room, restroom, Union, cafeteria) YES / NOExplain the emergency procedures, routes, and give a copy of the Emergency Handbook ( HYPERLINK "http://www.eiu.edu/alerteiu/index.php" http://www.eiu.edu/alerteiu/index.php )YES / NOIf employee is handicapped, and requires reasonable work site accommodations, discuss these and contact Human Resources, 581-3514YES / NODescribe regular meetings or other scheduled eventsYES / NOSchedule for New Employee Orientation through Training and Development.  HYPERLINK "http://cats.eiu.edu/tdReg/index.asp" http://cats.eiu.edu/tdReg/index.asp YES / NOContact Admissions to arrange a campus tour if employee does not attend New Employee OrientationYES / NOEnsure the on-line directory is correct. Notify Employment with changes  HYPERLINK "mailto:Eiu_employment@eiu.edu" Eiu_employment@eiu.edu YES / NOEXPLAIN WHAT IS EXPECTED OF EMPLOYEEYES / NODiscuss applicable rules, office practices and proceduresYES / NO Hours of workYES / NO Lunch and break periodsYES / NO Telephone and computer usage (personal and work)YES / NO Reporting IllnessYES / NO Requesting Time offYES / NO Departmental attire What is expectedYES / NO Review Job Description and performance standards provide a copyYES / NO Probationary period and what is expected from both the supervisor and employeeYES / NO Agenda of work assignments for first weekYES / NO ConfidentialityYES / NO Safe working practices and reporting of injuriesYES / NO Operating equipmentYES / NOPERFORMANCE APPRAISAL SYSTEMYES / NO Copy of form ( HYPERLINK "http://www.eiu.edu/humanres/forms/cs_employee_appraisal.pdf" http://www.eiu.edu/humanres/forms/cs_employee_appraisal.pdf )YES / NO Copy of performance log/event record ( HYPERLINK "http://www.eiu.edu/humanres/forms/event_record.pdf" http://www.eiu.edu/humanres/forms/event_record.pdf )YES / NOProfessional Development Programs and required training Discuss training needsYES / NOProvide manuals, materials that will enhance job dutiesYES / NOTraining and Development Professional and personal skillsYES / NO CATS Technology classesYES / NO Sexual Harassment Civil Rights (Mandatory) ( HYPERLINK "http://castle.eiu.edu/~training/" http://castle.eiu.edu/~training/ )YES / NO Ethics Training (Mandatory in 30-days) ( HYPERLINK "http://www.eiu.edu/ethics/ethicsbooklet.php" http://www.eiu.edu/ethics/ethicsbooklet.php )YES / NO Civil Service Tuition waiver (classes on campus) ( HYPERLINK "http://www.eiu.edu/~humanres/benefits/forms/cs_tuition_waiver.pdf" http://www.eiu.edu/~humanres/benefits/forms/cs_tuition_waiver.pdf )YES / NO Environmental Health and Safety to arrange Safety Training ( HYPERLINK "http://www.eiu.edu/environ/" http://www.eiu.edu/environ/ )YES / NO Identity Protection Act (Social Security Number Protection) ( HYPERLINK "http://www.eiu.edu/ipa/index.php" http://www.eiu.edu/ipa/index.php) YES / NO Ensure ANCARA sheet is signed  HYPERLINK "http://eiu.edu/humanres/ancra.php" http://eiu.edu/humanres/ancra.php YES / NOAllow employee time to set up workspaceYES / NOMeet with employee at end of the day to answer any questions and discuss the day.YES / NOMeet with employee at end of the week to answer any questions and discuss the week.YES / NO  *+Gbc% &    # ? 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